National Admin/Press and Public Information Assistant

Full time European Union Capacity Building Mission in Somalia (EUCAP SOM) in Advocacy/Communications
  • Hargeysa, Woqooyi Galbeed, Somalia View on Map
  • Post Date : August 2, 2021
  • Apply Before : August 11, 2021
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Job Detail

  • Experience 3 Years

Job Description

LH001 Admin/Press and Public Information Assistant (1 position)
Duty Station: Hargeisa
Availability: As soon as possible
Post Category: Assistant
Group Classification: 3

Reporting Line: The Admin/Press and Public Information Assistant will be under the direct supervision of the Head of Field Office (HoFO) and will report to him/her. Duties related to Press and Public Information will be done in
close co-ordination with Senior Press and Public Information Officer (SPPIO).

Main Tasks and Responsibility:

· To carry out, assist and follow up with relevant administrative tasks, including the maintenance of relevant administrative forms, databases and rosters;
· To assist the HoFO on external and internal communications;
· To maintain regular contacts with local authorities, governmental organizations, non-governmental organizations, journalists or other external counterparts where it concerns the execution of the Mission Mandate in order to collect and disseminate information;
· To plan, prepare and support meetings as instructed by HoFO;
· To assist in the translation of documents;
· To monitor and report security issues to the HoFO and Mission Security Officer (MSO) and to assist both in the analysis of information;
· To support the SPPIO in carrying out the usual tasks of the PPI Office (Press releases, social media, management of visibility items, public outreach of the Mission);
· To contribute to the media monitoring for the Mission by following media reports of relevance for EUCAP and prepares a daily and weekly regional press reviews;
· To support in updating the Mission’s website and social media (Facebook, twitter) and writes press releases and articles under the guidance of the SPPIO;
· To assist in the development of printing materials for the Mission (such as newsletter, factsheets, leaflets, calendars, etc…) and contributes to the preparation of special media events;
· To make contacts to local press and keeps the contact list of the PPI Office and the mailing lists updated;
· To assist in keeping the visibility items stock updated (keeps track of in- and outgoing items);
· To carry out market researches with regard to visibility items;
· To undertake any other related tasks as requested by the Line Manager(s).

Essential Qualifications and Experience:
· Successful completion of secondary education attested by a certificate;
AND
· After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

· Excellent communication, administration and organisational skills in both written and spoken English and Somali language;
· Exemplary writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Internet;

· Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
· Ability to prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
· Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues.

Desirable Qualifications and Experience:

· Successful completion of university studies of at least 3 years attested by a diploma, preferably in Human Resources, Administration, Business, Politics, Communication, Journalism or equivalent academic or professional training;
· A previous work experience in administration and Press and Public Information;
· Knowledge of Photoshop or other photo editing programs;
· Previous work experience with an international organisation;
· Ability to work independently and harmoniously with colleagues and as part of a team;
· Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts;
· Must be able to express ideas and concepts clearly and concisely in written and oral form;
· Good experience in collecting and analysing using data for preparing reports and articles.

Special Note:

**· Mandatory requirement to pass security clearances and medical checks.

How to apply

Applicants need to satisfy the legal requirements for employment in Somaliland.

Additional information and application form are available at https://www.eucap-som.eu/eucap-jobs/